All Collections
Users & Account Settings
User Permissions
Managing your Runn users' access permissions
Managing your Runn users' access permissions
Learn about Runn's account access permissions and how to restrict access to sensitive financial data
Nicole avatar
Written by Nicole
Updated over a week ago

Runn provides 4 levels of account access - admin, editor, viewer and timesheet only - with varying degrees of power.Β 

Below is a quick summary table of all permission types:

πŸ”‘ Admin

✍️ Editor

βœ… Full control of the Account Settings

βœ… Project & People Planner, Manage Tab and Reports

βœ… Edit People, Projects, and Timesheets


βœ… Invite other users and set permissions

βœ… Delete People and Projects

βœ… Export data (when All financial data access is selected)

βœ… Generate API Token

βœ… Project & People Planner, Manage Tab and Reports

βœ… Edit People, Projects and Timesheets

πŸ”Ά Export data (when All financial data access is selected)

❌ Change Account Settings (View only)

❌ Invite other users and set permissions

❌ Delete People and Projects

❌ Generate API Token

Admin User View: Click Here

Editor User View: Click Here

πŸ‘€ Viewer All

πŸ‘€ Viewer Basic

βœ… Project & People Planner, Manage Tab and Reports* (View only)

βœ… Project & Person Details Page* (View only)

βœ… Edit own timesheets & My Settings

πŸ”Ά *View budget, rates and costs depending on their financial data permissions

❌ Edit People, Projects and Timesheets

❌ Other admin & editor users' rights

βœ… Project & People Planner (View only)

βœ… Edit own timesheets & My Settings

❌ Manage Tab and Reports

❌ Project & Person Details Page

❌ View budget, rates and costs

❌ Other admin & editor users' rights

Viewer-All User View: Click Here

Viewer-Basic user View: Click Here

⏲️ Timesheet Only

βœ… Edit own timesheets & My Settings

βœ… Add actual hours to a project that they have not been assigned to (this is useful if they have to jump on an ad-hoc project)

βœ… See the full list of projects in the Organization

❌ Project & People Planner, Manage Tab and Reports

❌ Project & Person Details Page

❌ Details about who else is working on the project that they have been assigned

❌ Other admin & editor users' rights

Timesheet-only User View: Click Here

πŸ’° Restricting access to financial data

In addition to the above, admins can further restrict who can view and edit financial data in Runn.

This comes in handy if you're uncomfortable sharing your employees' and contractors' internal hourly cost rates/salary information, or financials such as project billings, costs, profits and margins.

As an admin, you can set the financial permission level for a user when you invite them into the account. You can also change the permission level of users already in the account, see how to change a users permission level below.

There are 3 different levels of financial access permissions to choose from:Β 

  • allΒ 

  • all, except salariesΒ 

  • noneΒ 

AllΒ 

Users with this permission level have full access to all financial data in Runn.

All, except salariesΒ 

Users with this permission level cannot see financial data relating to your internal costs and your employees' and contractors' salaries.Β 

More specifically this means that users of this permission level cannot:

None

Users with this permission level cannot see any financial information in Runn.Β 

In addition to the above, this means that users of this permission level cannot:Β 

  • get insights on billings, people costs, profits and margins anywhere in Runn. Financial data is entirely hidden from client, project and people pages, the charts and project stats on the Project and People Planner, and your project budgets.

  • access rate cards and create and edit charge-out rates.

πŸ’‚ How to change a user's permission level

  1. Click on Manage > Users

  2. Click the Edit button to bring up a user's details.

3. Update the permission levels as needed

4. Click the Save button

Still have questions? We're happy to help!Β 

Did this answer your question?