Table of Contents
1. Invite admins and users
Head over to Settings > Invite user to add other admins and collaborators to your account.
There are different levels of permissions. The account type controls who can do what, while the financial permissions control who can see what.
2. Set your default account settings
Go to Settings > Account Settings to update your default account settings.
To quickly set up, make sure your account's currency, default full-time hours and default rate type are correct.
3. Load roles and associated rates/costs
Go to Manage > Roles to add your roles.
Runn also uses the rates to provide forecasts for any placeholders you have scheduled.
4. Set up rate cards (optional)
Go to Manage > Rates to set up your rate cards.
You can have multiple rate cards for your different customers and projects. Projects get created with the standard rate card by default.
When you add a new rate card, you can also choose whether to set it up using hourly or daily rates, and using a blended/single rate or per-role rates.
Note: If you are only using Runn for resource management and scheduling, you do not need to add rates for your people.
5. Set up teams
Teams are optional, but can be useful for grouping your people. They can be used for office locations or functional teams.
Go to Manage > Teams to create teams.
6. Set up people
You can add people manually or by importing them with Runn's CSV importer. A CSV template can be found at Settings > Import.
To manually load your people, go to Manage > People.
As you add people, adjust their details as needed. Expand the further details to set up their employment contract.
Role - as per Step 3
Relationship - employment status with your business
Email address - people won’t be emailed. This is required if you want to use Runn’s timesheets or invite them as users; otherwise, it’s optional)
Team - as per Step 5
End date - leave as 'I don't know' for permanent employees
Work days - if part-time, select days and/or hours per day
Cost to business - uses cost from role by default. If different, use our cost calculator to determine cost rate.
7. Add public holidays and leave
8. Load clients and projects
You can add clients and projects manually or by importing them with Runn's CSV importer. A CSV template can be found at Settings > Import.
To manually load your clients and projects, go to Manage > Projects.
As you add clients and projects, adjust their details as needed.
Pricing model - Time and Materials, Fixed Price, or Internal project
Rate card - copies over rates from rate card, but can be adjusted later
Status - confirmed or tentative
9. Schedule people on projects
It's time to start scheduling your people!
Head over to the Project Planner, add people to your projects and draw out their assignments. Refer to Scheduling a Project for a detailed how-to.
Set up Project Templates for recurring projects (optional)
If you're often setting up the same types of projects, Project Templates allow you to speed up the process without having to worry about missing any important project details every time.
10. Set up timesheets (optional)
If you want to use timesheets, make sure timesheets are enabled in your account settings. Check at Settings > Account.
Then, make sure everyone on your team has an email address added. See Step 6.
Invite everyone into Runn with Viewer Basic or Timesheet Only permissions. Refer to Step 1.
11. Set up integrations and API (optional)
If you want to use integrations to import data into Runn, use our integrations with Harvest and Clockify. We recommend you set up any integrations in your Runn TEST account first.
(Integration with WorkflowMax is no longer supported from March 8, 2023 for new users. Existing users can still have access to the WorkflowMax integration)
View Runn’s help resources at help.runn.io
If you have any pressing questions or issues, please contact us via the in-app chat, or send us an email to firstname.lastname@example.org.