Before scheduling a new project on the Project Planner, make sure you have the following set up:
Any roles you need for the project
If you need help setting up your account, head to the respective help docs linked above or contact us - we're happy to help! :)
1. Create a Budget for Your Project (optional)
Before planning out your project, think about what roles and people are required to complete the project. Also think about the duration of your project and how many hours you will need per role.
Then head over to your project and create a project budget.
This step is optional, but scheduling will be a lot easier when you know how many hours you have available to work with.
View the Project Dashboard in Time to see how many hours your budget covers for each role.
In the above example we have set-up a new project where we estimated that we need 250h of design, 300h of development and 200h of project management.
2. Build out Your Project Schedule
Let's head over to the Planner to create a plan for the project.
1. View your project's budget (if you created one)
Find your project on the Project Planner. The amount of hours available for each role is displayed. Hover over the project icon to see your overall budget in financial terms.
The ring around the icon will automatically update as you add assignments. This will indicate to you your total project budget and how many hours you have available to "fill" as you plan out your project.
2. Assign people to work on your project
On the Project Planner, expand the project you want to create a schedule for
Click Assign Person or Placeholder
Find the person you want to schedule on the list
Pro-tip! You can multi-select to add several people at the same time
If no one of that role is available, you can also schedule other people on your team or add a placeholder.
Create phases to divide up your project into different parts. Hover over the Phases row and click-and-drag, or click and select the calendar view to choose start and end dates for your phases.
Add assignments by clicking and dragging on the project timeline. You can also add assignments spanning specific dates in the calendar view.
Pro tip: You can create repeating assignments.
Continue to add assignments as needed. As you schedule your project, keep on checking the hours you assigned against what you budgeted so you don't over-allocate.
What if I don't know yet who'll be working on the project?
If you don't know who'll be doing the work yet, you can assign placeholders instead of people, then "transfer" the placeholder assignments once you know, or have hired someone new.
Still have questions? We're happy to help!