Adding assignments

Creating assignments and planning out work in Runn is easy. After adding a person to a project on the Planner, simply click into the timeline to chose the start date, then drag your mouse across the planner to create an assignment for that person.  

One-day assignments

To create a one-day assignment, simple click into a cell on the Planner in the Month or Quarter view. Hit enter to quickly save the assignment with the default settings or make edits on the quick editor, then save.

One-week assignments

When you're in the Half Year view, assignments are created for an entire week by default, making it really quick and easy to plan out weekly work and sprints.
Click into the cell on the Planner and hit enter to save the assignment with the default settings or make edits on the quick editor then save.

Managing assignments - the quick editor

When you create or click to edit an assignment on the Planner, Runn shows you a quick editor so you can review and change assignment details, including the hours per day and the the overall duration of the assignment. 

From here you can also change an assignment from billable to non-billable, add a note, or open the calendar.

Quick editor fields

Hours per day

The Hours per day field defaults to your employee's working hours, which you set-up in their employment contract. See Managing employment contracts

  • People can have assignments between 0 and 24 hours per day

  • Placeholders have no time limit on the number of hours per day

You can update the hours per day using hours:minutes format, or decimal format, e.g. 7:30 and 7.5 both mean 7 hours and 30 minutes. 

Changing the hours per day of an assignment updates the Total hours, but won't affect the Working days. 

PRO TIP! If you prefer to plan out people's time in terms of a percentage of their contracted capacity, you can type the percentage followed by '%'. Runn will automatically convert this to hours. For example, for someone who works 8 hours per day, entering 25% in the field will convert to 2 hours.

Working days

Working days is the duration of your assignment, excluding weekends and time off. 

Use the up and down arrows next to the working days field to lengthen or shorten the assignment by one day. Alternatively, type a number into the field to update the duration of the assignment from the start date.

Changing the number of working days of an assignment updates the total hours, but won't affect the hours per day.

Total hours

The total hours of an assignment are the hours per day, multiplied by the working days. 

You can update the hours per day using hours:minutes format, or decimal format, e.g. 7:30 and 7.5 both mean 7 hours and 30 minutes. 

Changing the hours total hours of an assignment updates the Hours per day but won't affect the Working days.

Phase

If you have created phases for the project, select the project phase that the assignment corresponds to. See Project Phases for more information.

Non-billable

Tick this box to make the assignment non-billable. For more information, and the difference between billable and non billable assignments, see Managing non-billable work

Delete

Deletes the assignment, including notes. 

Repeat

Only applicable when creating a new assignment. Select how often the assignment will repeat, and what date the repetition will end or after how many repetitions.

Notes 

Click the notes icon to add and edit notes. See Assignment notes 

Calendar

Click the calendar icon to open the calendar for more scheduling long-term assignments that span over several months.

Hours per day vs. hours per week

If your company thinks in weeks rather than days, you can switch the default Hours per day input to Hours per week on the quick editor and calendar. 

Click the day or week link above the input field respectively to switch between the two modes. Note that this updates the input and display for all your assignments on the planner.

Hours per day input and display

Hours per week input and display

When using hours per week, how do you calculate the total hours of an assignment? 

To calculate the total hours, we divide the hours per week by 5, then multiply that number by the working days. In the example above this would be 40/5 = 8. 8*10 =80

When using hours per week, can I have assignments that are less than a week, or span over partial weeks? 

Yes, that's still possible.

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