The People Planner lists all the people in your organization. It shows their availability and utilization over time.

The planner helps you find the right person to schedule assignments based on their available hours or utilization rate.

It also gives you a bird's-eye view of overall availability and utilization across teams and roles for high-level strategic planning.

By default, the People Planner displays the Availability in hours of the people and placeholders grouped by Team:

This provides a quick visual summary that instantly highlights over- or under-allocations by team.

Here's what the different colors mean:

As you click on the team name to expand the team, you will see a Summary of allocation for each person in the team:

You will also see the required workload added to placeholders under the team (placeholder workload represents unmet demand):

By default, you are viewing the current month's timeframe. The date of today is highlighted in blue:

Click on the dropdown menu on the top right to select a timeframe in the current view:

The options are:

Click on the arrow on the top right to navigate across the timeline:

In addition to Availability in Hours, you can select other display modes. Click on the grey arrow to open the drop-down menu to select other metrics:

Display modes available:

When Availability (h) or Availability (FTE) is selected, the summaries are displayed based on the timeframe selected:

Group By lets you view your people on the planner based on their commonalities. The default grouping is Team. Click on the grey arrow to open the drop-down menu to select other grouping options:

Options available under Group by:

If you are grouping by an attribute and would like to expand all the groupings at once, you can click this icon to expand or collapse all:

The Chart gives you an overview of the future workload (scheduled assignments) for your people, so you can plan ahead and notice if there are any resource gaps or overbooking.

In Runn, there are 3 types of charts for you to get visual forecasts of your people's time: Capacity, Availability, and Utilization.

The Tentative Toggle lets you include or exclude workload added to tentative projects when calculating availability or utilization in the People Planner and in the Charts.

Sort By lets you sort the order of the people and placeholders as they appear in a grouping. The list is sorted by People's First Names by default. Click on the grey arrow to open the drop-down menu to select other sorting options:

The order of availability is determined by the total available hours in the visible period on the timeline. If you have adjusted the time period or added new assignments to people on the list, click on the refresh button so Runn can display the list sorted by the most up-to-date availability:

The cogwheel icon lets you configure advanced display settings. Click on the icon to open or close the People Settings side panel:

Choose how to display assignment units when you expand a person and view their individual assignments:

Note that this does not apply to the group-level availability summary. Adjust the Display Mode setting in the top-left corner to change the group-level metric.

To add a project to a person, expand the person, then click Assign Project.

You can choose any project and change the person's role for that project from their default role.

You can also use the star icon to denote your favorite people. When you "star" a person, they are starred only in your view, not in other users' views.

Expand on each placeholder to see what assignments have been planned and for what project.

The Placeholder Grouping is a very useful tool for you to forecast your hiring needs. See Hiring Report - how to see my future hiring needs? to learn more.