Time Off Overview

What time off is and how to manage it

Shannon Toe avatar
Written by Shannon Toe
Updated over a week ago

What is time off?

Time off is any time an employee or contractor is not working.

In Runn, you can create full-day time offs. During time off, a person’s available hours are set to 0 and the person will show as unavailable on the Project and People Planners for those days.

(If you would like to create half-day time offs, please check out this help article.)

There are three types of time off in Runn:

Scheduled leave

Public holidays

Rostered days off

Scheduled leave is usually annual PTO or sick leave.

Public Holidays are scheduled based on a person's Holiday Group.

Rostered days off are managed from a person's employment contract.

Viewing time off

1. People Planner

You can view all time off across your company from the People Planner.

View all Time Offs of all People

Open the Time Off grouping to see all time off. Hover over the time off bar to see the type of time off, any notes, and the total number of days off.

View all Time Offs of one Person

Example 1: Alan takes one week of leave. It will be displayed as Off in the Availability Summary on the People Planner.

2. Person Dashboard

You can view all time offs for a specific person from the Time Off section on their dashboard.

⚠️ Time off Conflicts

If there are conflicting assignments, it will be displayed as ⚠️ Conflict.

Any conflicts with existing assignments will be highlighted. To resolve the conflict, you'll need to move/delete/transfer the assignment so it doesn't clash with the time off, or move/delete the time off (only applicable to scheduled leave).

Working with time off

What you can do with time offs depends on the type of time off.

Scheduled Leave

Public Holiday

Rostered Day Off (RDO)

Schedule work on top of the time off


Schedule a non-working day


Schedule time off on top of existing work

Creates a conflict

Automatically override any existing assignments

Creates a conflict

Move time off



Delete time off



Time off and Utilization % on People Planner

Time off reduces a person's effective capacity and so affects the utilization %.

Please refer to this Help Article for further explanation:

Still have questions? We're happy to help!

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