What is an employment contract?

Employment contracts in Runn set out a person's start and end date, how many hours they are contracted to work each day, their hourly cost rate and their role.

You can add employment contracts for both your permanent full-time and part-time staff, as well as contractors.

An employee or contractor can have more than one contract, however the timeframes of those contracts cannot overlap.

A contract is considered active if today's date is within the start and end date of the contract. If a person doesn't have an active contract they are shown as "out of contract" on the Project and People Planner.

Note that in order to get accurate financial forecasts, each staff member must have a contract with an hourly cost rate.

Setting up contracts

Go to the Manage > People in Runn's top level nav and select the person you want to set up a contract for.

Adding a Contract for a Full-Time Employee

  1. Click the New Contract button

  2. Select the person's role

  3. Select the person's relationship to your business - employee or contractor

  4. Enter the person’s Start Date and End Date

  5. Under Availability select the Full time button

  6. Under Cost to business select either the default role cost or a custom hourly rate
    (Note: For salary you will need to calculate the hourly rate outside of Runn. If you are not sure how, see How to calculate your full-time employee's hourly cost).

  7. Click the Create button

Adding a Contract for a Part-Time Employee

  1. Click the New Contract button

  2. Select the person's role

  3. Select the person's relationship to your business - employee or contractor

  4. Enter the person’s Start Date and End Date

  5. Under Work Days select the Part time button. Click on the days the person is not working to de-select. You can edit the person's number of work hours per day too.

  6. Under Cost to business select either the default role cost or a custom hourly rate
    (Note: For salary you will need to calculate the hourly rate outside of Runn. If you are not sure how, see How to calculate your full-time employee's hourly cost).

  7. Click the Create button

Editing Employment Contracts

  1. Click the ... button next to a contract

  2. Select Edit

  3. Update details

  4. Click the Save button

Deleting Employment Contracts

It is not advisable to delete a contract in Runn. Deleting a contract would remove the cost rate that's associated with the person and may affect the accuracy of your financial forecasts and reports.

Instead, click on the three-dot menu of the contract and update the end date to earlier than today's date. The contract will no longer be current. This will move the contract to person's Previous contract list.

If you have more than one contract lined up or want to delete previous contracts, click on the three-dot menu and select Delete. You cannot delete a contract if it is the only one.

Updating a Person's Cost Rate and/or Role

A person's cost rate is used to calculate billings, people costs and profits across Runn. Furthermore, the person's role determines how the person is being charged-out on a project.  We therefore do not recommend you update a person's contract once the person has been scheduled on projects. 

Instead, create a new contract with the new cost rate and/or role, starting from the date the new cost rate and/or role will come into effect. Then add an end date to update the existing contract. This way any historical information will be retained. 

Still have questions? We're happy to help! 

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