The People Explorer report shows important KPIs for your people grouped by weekly, monthly, and quarterly periods.

IMPORTANT

  • Read more about how Runn accounts for scheduled vs. actual hours, placeholders, tentative projects, and overtime in the Reports Guide.
  • Tentative projects are excluded from this report.
  • Scheduled time off is included in the utilization calculation.
  • For utilization metrics, the Totals row on this report gives the average utilization rate across all people (100% + 50% = 75%), not the utilization rate for the entire business (i.e. it is not total hours / total capacity).
  • For all other metrics, the Totals row on this report gives you the sum across all people.

People Explorer Metrics

All metrics on the People Explorer Report are rounded to the nearest whole number.

Billable Hours

The number of hours that are scheduled or logged on billable assignments.

Non-billable Hours

The number of hours that are scheduled or logged on non-billable assignments or projects.

Total Hours

The sum of Billable Hours and Non-billable Hours.

Time Off Hours

The number of time off hours.

Capacity

A person's total available hours.

Runn calculates Capacity from a person's contracted hours minus any Time Off Hours.

Overtime

The number of hours a person is scheduled/has logged above their Capacity.

Remaining Availability

Capacity - Total Hours

Billable Utilization (%)

The percentage of a person's capacity that is scheduled/logged as Billable Hours.

Billable Hours / Capacity * 100

Total Utilization (%)

The percentage of a person's capacity that is scheduled/logged on both billable and non-billable hours.

Total Hours / Capacity * 100

Non-billable Utilization (%)

The percentage of a person's capacity that is scheduled/logged on non-billable hours.

Billable Hours / Capacity * 100

Revenue ($)

The revenue a person is expected to earn on projects.

Costs ($)

The labor costs you are expected to incur from a person.

Example

Click on the images to enlarge

Romeo has been scheduled to work on the Model Z User Interface project in February as a developer. He normally works 8h per day.

The project has a developer rate of $150 and Romeo's cost to the business is $70.

  • Billable hours = (8h * 7 days) + (10h * 2 days) = 76 hours
  • Non-billable hours = 8h * 2 days = 16 hours
  • Total hours = 76h + 16h = 92 hours
  • Time off hours = 8h * 4 days = 32 hours
  • Capacity = (8h * 20 days) - 32h = 128 hours
  • Overtime = 92h - 128h = 0 hours overtime
  • Remaining availability = 128h - 92h = 36 hours
  • Billable utilization = 76h / 128h * 100 = 59%
  • Total utilization = 92h / 128h * 100 = 72%
  • Revenue ($) = $150 * 76h = $11,400
  • Costs ($) = $70 * 92h = $6,440
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