What is time off?
Time off is any time an employee or contractor is not working.
In Runn, you can create full-day or partial-day time off. During full-day scheduled leave, a person’s available hours are set to 0, and they will appear as unavailable on the Project and People Planners for those days. For partial-day scheduled leave, capacity and utilization will be adjusted, but assignments can still be scheduled.
(If you would like to create half-day time offs, please check out this help article.)
There are three types of time off in Runn:
Scheduled leave | Public holidays | Rostered days off |
Scheduled leave (full and partial) are usually annual PTO or sick leave. | Public Holidays are scheduled based on a person's Holiday Group. | Rostered days off are managed from a person's employment contract.
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Viewing time off
1. People Planner
You can view all time off across your company from the People Planner.
View all Time Offs of all People
Open the Time Off grouping to see all time off. Hover over the time off bar to see the type of time off, any notes, and the total number of days off.
View all Time Offs of one Person
Example 1: Alan takes one week of leave. It will be displayed as Off in the Availability Summary on the People Planner.
2. Person Dashboard
You can view all time offs for a specific person from the Time Off section on their dashboard.
⚠️ Time off Conflicts
If there are conflicting assignments, it will be displayed as ⚠️ Conflict.
Any conflicts with existing assignments will be highlighted. To resolve the conflict, you'll need to move/delete/transfer the assignment so it doesn't clash with the time off, or move/delete the time off (only applicable to scheduled leave).
Working with time off
What you can do with time offs depends on the type of time off.
| Full Day Scheduled Leave | Partial Day Scheduled Leave | Public Holiday | Rostered Day Off (RDO) |
Schedule work on top of the time off | X | ✓ | ✓ Schedule a non-working day | X |
Schedule time off on top of existing work | Creates a conflict | ✓ | Automatically override any existing assignments | Creates a conflict |
Move time off | ✓ | ✓ | X | X |
Delete time off | ✓ | ✓ | X | X |
Time off and Utilization % on People Planner
Time off reduces a person's effective capacity and so affects the utilization %.
Please refer to this Help Article for further explanation:
Still have questions? We're happy to help!