What is time off?
Time off is any time an employee or contractor is not working.
In Runn, you can create full-day or partial-day time off. During full-day scheduled leave, a person’s available hours are set to 0, and they will appear as unavailable on the Project and People Planners for those days. For partial-day scheduled leave, capacity and utilization will be adjusted, but assignments can still be scheduled.
If you would like to create half-day (partial) time off, please check out this help article.
There are four types of time off in Runn:
Full-day Scheduled leave | Partial Scheduled leave | Public holiday | Rostered day off |
 Scheduled leaves are usually annual PTO or sick leave. |  A partial scheduled leave is indicated by a yellow background. |  Public Holidays are scheduled based on a person's Holiday Group. |  Rostered days off are managed from a person's employment contract.
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Viewing time off
From the People Planner
You can view all time off across your company from the People Planner. In the Availability and Utilization display modes, full-day time-offs are indicated by a shaded area at the summary level:
View all Time Offs of all People
To view all time offs for your people at a glance, choose Time Off as the display mode to see all time off:
Hover over the grey time off bar to see the type of time off, any notes, and the total number of days off:
View all Time Offs of one Person
As you expand a person, you can view the types of time off. Full-day time-offs are indicated with a grey background, and partial-time offs are indicated in a yellow background:
Hover your cursor on the time off to view more details such as the type and notes:
From the Person Dashboard
You can view all time-offs for a specific person from the Time Off section on their dashboard.
Impact on Project Scheduled Hours
When adding a full-day scheduled leave, a public holiday or a rostered day off over an existing assignment, the assignment hours will be reduced automatically.
If the scheduled leave is then removed, the assignment hours will be added back automatically:
When the assignment is moved forward or backward, it will automatically calculate the assignment hours depending on whether it overlaps with any time offs:
Similarly, if a project is rescheduled, the project scheduled hours will be added or removed depending on the whether the new assignments overlap with any full-day time offs.
⚠️ The assignment hours will NOT be automatically reduced if you are adding a partial scheduled leave.
Time Off Impact Notifications
If you want to be notified when a scheduled leave is added to people on your projects, reducing the scheduled hours, you can turn on Time Off Notifications.
Time off and Utilization % on People Planner
Time off reduces a person's effective capacity and so affects the utilization %.
Please refer to this Help Article for further explanation:
Still have questions? We're happy to help!