What is time off?

Time off is any time an employee or contractor is not working.

In Runn, you can create full-day time offs. During time off, a person’s available hours are set to 0 and the person will show as unavailable on the Project and People Planners for those days.

There are three types of time off in Runn:

1. Scheduled leave

Scheduled leave is irregular time off, usually for annual PTO or sick leave.

2. Public holidays

Public holidays are scheduled based on a person's holiday group.

3. Rostered days off

Rostered days off are managed from a person's contract. Refer to this help doc to see how to create a part-time contract.

Viewing time off

1. People Planner

You can view all time off across your company from the People Planner.

Open the Time Off grouping to see all time off. Hover over the time off bar to see the type of time off, any notes, and the total number days off.

Any conflicts with existing assignments will be highlighted. To resolve the conflict, you'll need to move or delete the assignment so it doesn't clash with the time off, of move or delete the time off (only applicable to scheduled leave).

2. Person Dashboard

You can view all time offs for a specific person from the Time Off section on their dashboard.

Working with time off

What you can do with time offs depends on the type of time off.

Scheduled Leave

Public Holiday

Rostered Day Off (RDO)

Schedule work on top of the time off


Schedule a non-working day


Schedule time off on top of existing work

Creates a conflict

Automatically override any existing assignments

Creates a conflict

Move time off



Delete time off



Time off and utilization

Time off contributes to a person's utilization rate. Total utilization is based on how many hours of a person’s contracted time has been filled with either work assignments or time-off.

Example 1: Alan takes one week of leave. He will show as 100% utilised in Runn's reports. If there are conflicting assignments that are unresolved, this utilization will go beyond 100%.

Example 2: Alan usually works 5 days/wk and takes 1 day off. His utilization rate for that week will be calculated based on the 4 days available.

Still have questions? We're happy to help!

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