What is time off?

Time off is any time an employee or contractor is not working due to vacation days, public holidays, sick days, or any other out-of-office time.

NOTE: Partial days off are on our roadmap. If you'd like to be involved in the user testing of this feature, please let us know!

In Runn, you can create full-day time off. During time off, a person’s available hours are set to 0 and the person will show as unavailable on the Project and People Planners.

You can still assign a person to a project during their time off, but their assigned hours will not be counted towards the project. This can be corrected by:

  • changing that person’s time off,

  • rescheduling that person’s project assignment, or

  • adjusting existing or adding additional people to the project for that time.

Managing time off

Time off is managed on the People Planner and can be added in multiple places:

1. From the Time Off group

For multiple people at a time:

  1. Expand the Time Off group

  2. Click the New Time Off button 

  3. Select all the people you want to create time off for. Selecting multiple people will create the same time off for everyone selected. Use the search bar to filter the list.

  4. Use the calendar controls to add new time off 

  5. Click the Add button

Top tip: Add public holidays for your entire company by clicking the Select All checkbox. If your people live in different regions and have different public holidays, add location tags to your people and then filter the entire Time Off list using them.

For one person at a time:

  1. Expand the Time Off group

  2. Find the row of the person you want to create time off for

  3. To create a one-day time off, click on the day in the planner. To create a multi-day time off, click-and-drag across the planner.

2. From a person's row

You can also book time off by going to a person's row on the People planner and adding time-off there. Click on the person's name and click-and-drag time off in the Time Off row.

Reading time off

Hover over the time off bar to see the total number of weekdays for the requested leave period. 

Runn will also show you any existing assignments for the person that clash with their time-off. 

In the example below, Bob has work scheduled for an internal project and the Model Z User Interface project during the scheduled time off from 21 - 24 December.

Time off contributes to a person's utilization rate. Total utilisation is based on how many hours of a person’s contracted time has been filled with either work assignments or time-off.

Example 1: Alan takes one week of leave. He will show as 100% utilised in Runn's reports. If there are conflicting assignments that are unresolved, this utilization will go beyond 100%.

Example 2: Alan usually works 5 days/wk and takes 1 day off. His utilization rate for that week will be calculated based on the 4 days available.

Still have questions? We're happy to help!

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