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Monthly People Report - How do I see the Total working Hours per month for each person?
Monthly People Report - How do I see the Total working Hours per month for each person?
Tina Chan avatar
Written by Tina Chan
Updated over a week ago

If you would like to generate a report showing the number of Total Hours on a monthly basis for each person, you can use the People Explorer Report.

Definition of Total Hours in Runn

If people have entered their actual working hours on their timesheet, Total Hours in the past would be the actual hours on the timesheet.

If there are only scheduled hours (no timesheet is entered), Total Hours in the past would be Scheduled Hours.

❗ Missing Actuals (if timesheets are enabled)

Make sure there are no missing actuals in your timesheets before generating the report. If there are no actual hours entered for a specific day, Runn will assume that the scheduled hours were worked.

πŸ‘© Example

Kenny is scheduled:

  • 4 hours of work for Hidden Moon Base Project and

  • 4 hours for iCar Website in a day (8 hours scheduled in total per day)

On 21 Feb, she logged 4 hours of work for the first Project, and while she didn't work on the second project that day, she forgot to enter 0 and just left the time entry blank.

This is considered a missing actual.

For that day, as the timesheet is not completed, Runn would assume that he has worked the 4 scheduled hours on the iCar Website Project. The Total Hours for 21 Feb is 8 hours, but not 4 hours.


  1. Hover your cursor to Report on the top menu bar and select Explorer

  2. On the right, select Month as the Period and select a date range (e.g. 1 Mar to 30 Jun)

  3. Click on the Metrics button to the right

  4. Select Total Hours and un-check other metrics if they are not needed

  5. Go to the drop-down list in the Type column and choose Person Only

Then you will be able to see the Total Hours on a monthly basis per person! πŸ‘

Project breakdown

If you want to see the breakdown by project:

  1. On the left-hand side, turn on the Detailed toggle

  2. Click on the arrow next to the person icon to get the project breakdown

Export to CSV

Click the Export CSV button on the right to export the data to a CSV file. You can import the file to any data visualization tools to generate graphs for your reporting πŸŽ‰

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