When there are timesheet entries, or actuals, available in Runn, they are used in various Reports for the calculation of utilization, variance and project financial metrics.
On a given day, if there are scheduled hours but no actual hours is entered by the staff, this will be highlighted in red on the timesheet is considered a Missing Actual
What happens to the Report Metrics when there are Missing Actuals?
By default, where there are missing actuals, Runn assumes the scheduled hours were worked.
Example
In this project above, Bob did not enter actual hours on 7 Sep.
As a result, Runn assumed that he worked the scheduled hours, 8 hours, on that day and included the figure in the Total Hours worked on that day (7 actual hours + 8 assumed hours = 15 Total Hours)
Assumed hours are used for all calculations unless the calculation specifically mentioned "Actuals" or "Scheduled"
This means Total Hours, Billable hours, Non-billable Hours, Revenue, Costs, and Profit on the Project Dashboard and Reports all include assumed hours if there are missing timesheet entries.
Ensure all timesheets are complete
Assumed hours are likely not an accurate representation of actual hours worked. Therefore, you are strongly encouraged to ensure all timesheets are complete before running any analysis.
You can turn on incomplete timesheet reminders to remind timesheet users to complete their timesheets every week.
You can also monitor the Missing Timesheet Reports to check who has missing timesheets.