There are two ways of locking timesheets in Runn - auto-lock and manual lock.
If a timesheet has been locked, users will not be able to make any changes to the entries.
Account admins (with Edit Account Settings and Data set as On) can go to the Account Settings to choose which method to use for their company's account.
Auto-Lock
An account-wide setting that automatically locks timesheets for all projects after a set number of weeks.
All users, including Admins, will not be able to edit timesheets once locked.
Examples
Lock after 1 week. User can edit the current week's timesheets only. All the previous timesheets will be locked and cannot be edited
Lock after 2 weeks. Users can edit the current and previous week's timesheets. All the previous timesheets will be locked and cannot be edited
All timesheets will be locked, including those with missing entries.
Admins cannot edit the timesheet when it is locked, the admin has to unlock it first before editing it.
Enable Autolock Timesheets together with Autofill Missing Actuals for higher accuracy
When you have enabled autolock timesheets, missing actuals will also be locked and can't be filled in again. For those entries, Runn will assume that the scheduled hours have been worked and add the scheduled hours on that day as Total Actual Hours.
If you want to assume the missing actuals as 0 hour instead, you can turn on Autofill Missing Actuals in Account Settings. All missing actuals will be filled in as 0 hours every Sunday.
Disable Timesheet Locking
If you want to disable timesheet locking, enter 52 weeks in the field so the timesheet will only be locked after 52 weeks.
Manual Lock & Unlock
Account admins and Managers (with the right to edit the project) can choose exactly what projects' timesheets to lock and unlock to the specific week.
Note: If you switch from auto to manual locking, all timesheets will become unlocked. You will need to review each project's timesheets manually to lock them again.
How to manually lock timesheets
Go to the project timesheets
Ensure all missing entries are filled in with zero or any other value. Timesheets cannot be manually locked if there are missing entries.
Navigate to the week you want to lock to
Click "Lock to this week". All timesheets from the past up to the selected week will be locked.
How to manually unlock timesheets
Navigate to the week you want to unlock from.
Click "Unlock from this week". All timesheets from that week and future will be unlocked. Users will be able to make changes to the timesheets.
