We will be undertaking some improvements to user permissions.
The changes will allow more flexibility and granularity when setting users' permissions. We will be making these changes in stages and are excited to give you more options and flexibility.
What are we improving?
We are enabling more granular control of People and Projects. Under the new permission structure, you can:
Assign Data Manager to help with data management in Runn with restricted financial access
Assign People Manager to only edit People but not projects
Restrict Project Manager's right to assign people to their projects
Re-structuring Permission Access Levels
The names and structure of permissions will be changing. Currently, we have 5 different Account Types. Account types will be called User types. You will have 3 user types to select from:
Current Account Type | Future User Type |
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Current vs Future Permissions Comparision
Below is a comparison of current vs future permission structure:
Symbol | Meaning |
✅ | Access right granted by default |
🚫 | No access right |
✅ / 🚫 | Configurable Access right |
🔑 Admin
Current Account Type | Future User Type |
AdminEditor (All Projects & People) | Admin |
✅ View Project & People Planner, Manage Tab and Reports
✅ Edit any properties under the Manage Tab | ✅ View Project & People Planner, Manage Tab and Reports
✅ Edit any properties under the Manage Tab
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Current Access | 🎉 What's New 🎉 |
The Admin user has full access to:
✅ Change account settings
✅ Invite other users and set permissions
✅ Import/ Export Data via CSV
✅ Generate API Token | You CAN define the admin user's access to:
✅ Full Account Data Access:
The admin user can change account settings, invite users and set permissions, access to CSV/ Integrations/ API
(Same as the current Admin access)
🚫 Restricted Account Data Access: The admin user can edit most properties under the Manage Tab, but they cannot:
🚫 Change account settings, invite users and set permissions, access to CSV/ Integrations/ API
(Same as the current Editor (All Projects & People) access)
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✅ Full Financial access | ✅ / 🚫 Financial Access |
⭐ Key Benefits
The new Admin User Type allows you to add Data Manager to Runn while limiting their ability to:
View people's salaries and
Change critical account-wide settings and import/export data
👨💼👩💼 Manager
Current Account Type | Future User Type |
EditorAll Projects Specific Projects | Manager |
✅ View all Projects and People, Manage Tab and Reports
✅ / 🚫 Manage Projects (All or Restricted list of projects)
✅ / 🚫 Financial Access | ✅ View all Projects and People, Manage Tab and Reports
✅ / 🚫 Manage Projects (All or Restricted list of projects)
✅ / 🚫 Financial Access |
Current Access | 🎉 What's New 🎉 |
✅ Edit any properties under Manage Tab
| 🚫 CANNOT edit any properties under Manage Tab |
You CANNOT restrict the user's access to:
👫🏼 Only edit People but not Projects (e.g. People Manager only)
👫🏼 Edit only a Restricted list of People (e.g. manage a specific team only)
👫🏼 Add any person to projects managed | You CAN restrict the user's access to:
✅ / 🚫 Only edit People but not Projects
✅ / 🚫 Edit only a Restricted list of People (e.g. a specific team)
✅ / 🚫 Right to add people to projects managed (For Users with the right to Manage Projects) |
⭐ Key Benefits
Limit Data Management to Admin Only
As Manager Users cannot edit account-wide properties (Manage Tab), you can safely assign Project/ People Managers to this user type and have the peace of mind that they will not accidentally change account properties.
Team-based People Management
You can now allow a Manager to only manage a restricted list of people.
Customize Project Managers' right to add people to their projects
Depending on your organization's usual practice, you can allow a Project Manager to add anyone, only people they managed or nobody, to their projects.
The current Viewer All Account Type can be set up as a Manager in the future:
Current Account Type | Future User Type |
Viewer All | Manager |
✅ View Project & People Planner, Manage Tab and Reports
✅ View Project & Person Dashboards | Same access right when the User Type is Manager, and:
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Current Access | 🎉 What's New 🎉 |
🚫 Cannot view Shared Test Account & List of Users | ✅ Can view the Shared Test Account & List of Users |
👥👥 Contributor
Current Account Type | Future User Type |
Viewer BasicTimesheet Only | Contributor |
✅ View Project & People Planner (Viewer Basic)
✅ Edit own timesheets & My Settings
🚫 Project & Person Dashboard | ✅ / 🚫 View Project & People Planner
✅ Edit own timesheets & My Settings
🚫 View Manage Tab and Reports
🚫 Project & Person Dashboard |
Current Access | 🎉 What's New 🎉 |
You CAN restrict the user's access to:
✅ / 🚫 Financial Access | By default the user has NO access right to:
🚫 Financial Access
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⭐ Key Benefits
Individual Contributors, Team members can be added as Contributors, simplifying the permission-setting process
Contributor does not have access to financials. You can assign the user as a Manager if they need to view any financial information.
When will the new permission structure be launched?
We will be making these changes gradually and are excited to give you more options and flexibility.
What will happen to my existing users and their permission settings?
We will make further announcements when we roll out the new permission structure and the plans for migration.
Thank you! Stay tuned for more updates as we continue to improve your experience with Runn.
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