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Teams

What teams are and how to manage them

Updated over a week ago

Teams are great for organizing groups of people. You might want to organize people and projects by different departments, business units, office locations or delivery squads. 

⚠️ Runn currently does not support a dynamic team structure, i.e. people moving between teams across different timeframes, or belonging to multiple teams at the same time.

Benefits of Using Teams

Filtering and Searching by Teams

On the planner, you can then filter people, projects or the various charts by Teams. View Searching and Filtering to see how to filter the planner by Teams.

Get notifications based on your Subscribed Teams

Team leaders can subscribe to their teams in the notifications settings to receive updates related to their projects or team members.


Creating a Team

Only Admin users can create new Teams in Runn.

  • Go to Manage > Teams tab in the top menu bar

  • Click the + New Team button

  • Enter the Team Name

  • Click the Create button


Assigning People to Teams

It is optional to assign a person to a team. A person can only be part of one team at a time. You cannot assign a Team based on a specified timeframe.

Assign a Person to a Team

  • From the People Planner > Identify the Person

  • Click on the 3-dot icon next to the person's name

  • Select Edit Details

  • From the Team field, select the Team name

  • Click Save

Bulk Assigning People to Teams

  • Go to Manage > Teams

  • Select the team you want to add people to

  • Click the Add people button

  • Using the drop-down boxes, add people to the team

  • Click the Add Selected button


Assigning Projects to Primary Teams

A project can only be linked to one Primary Team. If you need to create sub-teams under a project, consider using Workstreams.

Note that people from any Team can be assigned to any project, regardless of their team association. For example, you can add a person from the Design Team to a project whose Primary Team is Engineering.

Assign a Project to a Primary Team

  • From the Project Planner > Identify the Project

  • Click on the 3-dot icon next to the project name

  • Select Edit Details

  • From the Primary Team field, select the Team name

  • Click Save

Bulk Assigning Projects to Primary Teams

  • Go to Manage > Teams

  • Click the team you want to add projects to

  • Click on the Projects tab

  • Click the Add Projects button

  • You will be redirected to the project list

  • From the Primary Team column, define the Primary Team for the projects

  • Click Save


⚠️ Implications of Changing a Project/ Person's Team

You can change the Team / Primary Team of a Person or a Project at any time if you have initially assigned the person or the project to the wrong team.

Once you change the Team of a person, all the historical data of the person will be linked to the new Team.


Still have questions? We’re happy to help!

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