Runn provides a 4-week forecast of key metrics for each person, including: 

  • Utilization rate (%)
  • Hours Off (h)
  • Assigned Hours (h)
  • Billings ($)

It provides a quick overview of a person's upcoming schedule and how much value they will earn you. 

Note: Any data shown here is based on your inputs. Runn does not make an allowance for over-bookings. For example, if you schedule Dylan for 10h per day, but his availability is 8h per day, we will show 10 assigned hours and use those 10 hours to calculate billings. 

Here's an example of how we calculate these metrics: 

Dylan Pierce is a Developer. He's a permanent, full-time employee, which means he works 8 hours per day as per his contract: 

For the 4-week period of September 28 to October 25:

  • Dylan is scheduled to work full-time (8h per day) from Sep 28 to Oct 9 on the 3M Website Build Project.
  • He's booked time off from Oct 12 to Oct 16.
  • He's also scheduled to work part-time (6h per day)  from Oct 19 to Oct 23 on the NASA Rocket Launch App project

See his planner below:

  • The charge out rate for a Mobile Developer on the 3M Website Build project is $110 per hour.
  • The charge out rate for a Mobile Developer on the NASA Rocket Launch App project is $150 per hour.

Let's dive into the insights:

Utilization

The Utilization rate is a person's number of planned hours against their contracted hours, over the next 4 weeks.

For Dylan this would be: 

  1. Contracted hours for the period between Sep 28 to Oct 25  = 40h * 4 weeks = 120 hours
  2. Planned hours for the period between Sep 28 to Oct 25 = 110 hours

Utilization = Planned hours / Contracted hours = 110/120 = 92%

Hours Off

Hours Off are a person's contracted hours per day, multiplied by the number of time off days that the person has scheduled for the next 4 weeks.

For Dylan this would be: 

  1. Number of contracted working hours/day = 8 hours
  2. Number of time off days for the period from Oct 12 to Oct 16 = 5 days

Hours Off = Contracted hours per day * Number of time off days = 8*5 = 40 hours

Assigned Hours 

Assigned Hours are the sum of a person's planned hours for the next 4 weeks. If the person takes time off during a scheduled project assignment, then those hours are not counted.

For Dylan this would be: 

  1. Assigned hours on the 3M Website Build project:
  • Dylan is scheduled for 8h/per day from Sep 28 to Oct 9, which is 10 working days. 
  • 8h/day * 10 days = 80 hours.

2. Assigned hours on the NASA Rocket Launch App project:

  • Horace is scheduled for 6h/per day from Oct 19 to Oct 23, which is 5 working days. 
  • 6h/day * 5 days = 30 hours.

Assigned hours = 80 hours (3M project) + 30 hours (NASA project) = 110 hours. 

Billings

Billings give you an indication of the value the person will be earning you over the next 4 weeks. This metric is based off a person's assigned hours, multiplied by the respective role charge out rates for that project. 

For Dylan this would be: 

  1. 3M Website Build project:
  • Assigned hours  = 80 hours
  • Developer charge out rate  =  $110/hour
  • Billings = 80 hours * $110/hour = $8800

2. NASA Rocket Launch App project:

  • Assigned hours  = 30 hours
  • Developer charge out rate =  $150/hour
  • Billings  = 30 hours * $150/hour = $4500 

Billings = $8800 (3M project) + $4500 (NASA project) = $13,300


Still have questions? We're happy to help! 

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