Contracts in Runn define a person's start and end dates, the number of hours they are contracted to work each day, their hourly cost to business, and their default role.

When a person is created, a contract is created by default.

You can edit the current contract, add past and future contracts for all your permanent full-time and part-time staff, as well as contractors.

A person can only have one contract at a time - the start and end dates of contracts linked to a person cannot overlap.

Contract Details

Field Name	Description
Default Role (Required)	The Default Role is the default project role when a person is assigned to a project. If you add a new role that doesn't exist in Runn, the default rates and costs of the new role will be set as $0. You can update them later.
Job Title (Optional)	This is the person's Job Title in the organization's HR system. If added, you can choose to view Job Title on the People Planner by default via Account Settings
Employment Type (Required)	Choose Employee or Contractor Custom employment types are not currently supported. Consider using custom fields if needed.
Start Date (Optional)	The start date of the contract The date has to be within 5 years of the date you create the contract. If you did not add a Start Date, Runn will add an assumed start date for the person
End Date (Optional)	The end date of the contract If the person's contract does not have an End Date, e.g. a permanent employee, you can leave this blank. The date has to be within 5 years of the date you create the contract.
Work Days (Required)	By default, full time is selected - the person works 5 days a week based on the default full-time hours set via Account Settings Select Custom if the person has a custom schedule Click on the days the person is not working to deselect. You can edit the person's number of work hours per day too. This field defines the Contract Capacity of the person
Cost to Business (per hour) (Optional)	The person's cost-to-business will default to the Role Default Cost according to the Default Role Name assigned If you have a custom cost to business for the person (or salary based on Job Title/seniority), enter the custom hourly cost here.

When a contract is inactive on the People Planner

A contract is considered active if today's date is within the start and end date of the contract. If a person doesn't have an active contract, they are shown as "No contract" on the Project and People Planner, so you can clearly see whether they are available to work, or if you should archive the person:

Edit the Current Contract

If the contract details of the current contract are incorrect, you can edit the current contract.
When a person leaves your orgainzation, add a contract end date to ensure accurate cost calculation.

Follow the instructions here to edit the current contract of your people and learn about the impact on historical data.

Important Points to Note

Editing the cost to business of a person's current contract will change the historical costs calculations.

However, updating the Default Role of a current contract will not change any project roles that a person is assigned to on existing projects. This will only change the default project role next time the person is added to a new project.

To bulk edit contracts for multiple people at once, use our Contracts CSV Tool.

Add a new contract to a person

If a person receives a promotion or a pay raise, you can add a new contract with a new default role or cost to business to reflect the changes starting on a specified date.

When you add a new contract, historical project costs calculation will remain unchanged.

From the People Planner > Identify the person
Click on the 3-dot icon next to the person's name > Select Open Dashboard
Click on the Contracts tab
Click the New Contract button on the right
Enter the contract details. Here is an example of setting up custom work days and hours per day for a part-time employee:
Click the Create button

Delete Contracts for a Person

We generally recommend deleting a contract only if it was created by mistake.

Deleting a contract would remove the cost to business that's associated with the person during the contract period and impact historical costs calculation.

If your staff is leaving the organization. follow the instructions here to manage their departure.

From the People Planner > Identify the person
Click on the 3-dot icon next to the person's name > Select Open Dashboard
Click on the Contracts tab
Click on the Previous tab if you want to delete a previous contract
Click on the 3-dot icon on the right, select Delete

Still have questions? We're happy to help!

People

The default hourly cost

Data Format and Requirements for CSV Tool

Financial Data Permissions

Runn Metrics Glossary