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Utilization Dashboard

Track how effectively your team's time and resources are being used

Updated this week

Utilization Insights

Understand how effectively your team's time and resources are being used and gain insights into efficiency gaps and opportunities for optimization.


➡️ Utilization Bands

Shows distribution of people across utilization bands over time.

Helps quickly assess workforce utilization health and identify how many people fall within different utilization bands (e.g., under-utilized, optimally utilized, or over-utilized). It also serves as a performance tracking indicator.

Calculation Information

  • Counts only actual people in each utilization band, excluding placeholders.

  • Bands are categorized in 20% increments.

  • Total Utilization (%) = (Total Hours / Total Effective Capacity) × 100

  • Billable Utilization (%) = (Total Billable Hours / Total Effective Capacity) × 100

  • Non-Billable Utilization (%) = (Total Non-Billable Hours / Total Effective Capacity) × 100

Band Colour Coding

  • Under Utilized (Blue) = 0% to 80%

  • Well Utilized (Green) = 80% to 100%

  • Over Utilized (Red) = 100% to 160% +

⚠️ If actual hours are available, past actual hours will be used to calculate the utilization % in the Utilization Bands graph.



➡️ Billable vs Non-billable Utilization Chart

The Utilization chart shows your utilization rates so you can see if your people are under-utilized, over-utilized or tracking just right. Hover over a data point to see how your people's time is split between billable and non-billable work.

Calculation Information

⚠️ The Utilization graph does not show historic data including the current period. The graph is based on hours allocated. It does not consider actual hours (timesheet entries) in the past.


➡️ Total Utilization


Gain a high-level view of workforce utilization over a selected period to assess operational health and efficiency.

✅ Filter people and placeholders using the filters you're familiar with from the planner.

✅ Include placeholder workload to show the impact of unassigned work.

✅ Toggle all or specific tentative workloads on or off to see their impact on utilization rates.

✅ Turn radial gauges on or off from the settings panel (top right corner).


Calculation Information

  • Total Utilization: (Total Hours / Total Effective Capacity) × 100



📈 Chart and Global Functions Overview:

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