Budget by phase and Budget by phase and role is available under Premium, Enterprise and Enterprise Legacy only.
Set up budgets when creating a new project
When you create a new project, you can set the project method:
Go to Create New Project.
Select Client or type to create new
Choose your Pricing Model. The default is taken from the Billing Method you selected when you created your project.
Please note that both the Phase Only and Phase Role budget methods are available only for Time & Materials or Fixed-Price pricing models. These options are not available for Non-billable projects.
4. Under the “Budget Method” dropdown, choose:
Roles
Phases
Phases and Roles
2. Editing the budget modal
You can edit your project budget at any time.
Go to Edit Budget.
Select the desired budget method from the dropdown.
2.1. Roles Only
Go to the Budget Modal.
Add roles, new roles added to the project will appear automatically.
Enter hours per role to calculate the budget or
Enter the budget to calculate the hours per role
Edit project rates in the Project Rates tab if required
Set a total project budget to enable over/under allocation indicators.
2.2. Phases Only
Add phases in the Planner or via the CSV. Please note this can’t be done in the budget modal.
In the Budget Modal, enter the budget amount for each phase.
Set a total project budget to see over/under allocation indicators.
2.3. Phases and Roles
Add phases in the Planner or via the CSV. Please note this can’t be done in the budget modal.
In the Budget Modal, under each phase:
Add roles, new roles added to the project will appear automatically.
Enter hours per role to calculate the budget or
Enter the budget to calculate the hours per role
Edit project rates in the Project Rates tab if required
Set a total project budget to enable over/under allocation indicators
Please note that if the Budget Method is set to Phases or Phases & Roles, and you want to change the project rate card (and update project rates in bulk), you’ll need to bulk update the Rate Card Name using the Projects CSV. After that, you’ll still need to open the budget modal for each project individually and click the arrow to update the project rates.
Other Expenses
The option to add a budget for Other Expenses is only available when using the 'Budget by Role Only' method.
When you have either the 'Phase Only' or 'Phases & Roles' budget method selected, you'll now have the option to assign a particular expense to a specific phase:
