As Runn is high-level strategic resource management and capacity planning platform, we do not currently offer task management. However, these 2 workarounds may work for your organization.
Using Role Name as Tasks
In Runn, default roles and project roles all fall under the Manage > Roles tab, but their functionality can be different. If you have more general categories of tasks, you can simply create some additional roles and name them after the task names:
When you assign someone to a project, select the task name different from the person's default role:
✅ Works if:
You have more generic and consistent tasks
You need a billing rate for each task
You want to calculate the cost of each task
You want to set a budget for each task
Need variance reporting between scheduled & actuals for each task
Advantages of the approach:
Roles are part of all subscription plans
Reporting is easy- roles are a required field, so every person assigned to a project will be assigned at least one task
People can have more than one role on a project
❌ Not suited if:
You are looking to replace your ticketing system like JIRA
All tasks are independent of the project, with several sub-issues
You have a mid to large organization
You have many different roles
You have a lot of variety of tasks across projects
Using Workstreams as Tasks
In Runn, workstreams can be different for each project, so you can create more granular tasks. They can also be shared across multiple projects, allowing you to report on the costs associated with each workstream (task).
✅ Works if:
You are comfortable with Project Managers creating new workstreams in the account
You do not need to set a task-based budget
You have a more complex project hierarchy
You have a greater variety of tasks across different projects
Works with actuals & variance with scheduled
Advantages of this approach:
More flexible for adding more project-specific tasks
Can group by workstreams in each project on the planner
People can be in multiple workstreams on the same project
Better data management for roles and contract details
Not suited:
You are on a Pro legacy plan, Professional, Starter or Free plan
You need to set a budget for each task in each project
Need very restrictive Edit or View permissions