What are non-labour or other expenses?
In Runn, all project expenses that are not related to people's time and labour are referred to as "Other expenses".
The costs and charges (or revenue) of these items are called "Other Costs" and "Other Charges".
Examples can include:
Travel expenses
Software licences and subscriptions
Hardware and other material costs
Room and equipment hire
Training and courses
Third-party services
Add these to your project budget to get a full understanding of all the costs and revenues on your projects. You'll be able to allocate your labour budget while taking all non-labour costs into consideration.
Other Expenses and Project Pricing Models
For Time & Materials or Fixed Price projects, you can add Charges and Costs linked to Other Expenses
For Non-billable projects, since no revenue is involved, you can only add Costs linked to Other Expenses
Manage Other Expenses
1. Set the expenses budget (Optional)
Define the budget for Other Expenses. Only available if the Budget Method is "Roles".
From the Project Planner, identify a project
Click on the 3-dot icon next to the project name > Select Edit Budget
Select the Other Expenses tab
Enter the expenses budget
Click Save
Once saved, the Expenses Budget will be added to the Budget Tab. Any further updates to the Expenses Budget will be reflected automatically on the Budget Tab:
2. Add the expense items
Go to the Other Expenses tab
Enter a name, date, cost and charge for each item
The cost is how much the item costs for your business
The charge is how much you are charging your clients for the item
🌟Runn Tip: You can use the Other Expenses CSV to bulk import Other Expense items
3. Check Budget Allocation Status
As you enter your expense details, you'll see the total margin, gross profit, cost and charge update. The budget allocation status lets you know if you are above or under your other expenses budget.
The formula is as follows:
Budget allocation status = Expenses budget - Total expense charges
Budget Allocated ✅ - You have allocated your other expenses budget perfectly
Overallocated - Your total charges exceed the expenses budget. Reduce your expenses or increase the expenses budget to resolve this.
Underallocated - You haven't allocated all of your expenses budget.
4. Remove Other Expenses
Go to the Other Expenses Tab
Hover your cursor to the right side of the Charge column until you see a grey X icon
Click on the X icon to delete the other expenses item
Viewing Other Expenses on Project Dashboards
Charges and Costs added to Other Expenses are included in the calculation of Project Revenue and Project Costs.
Check out the help articles about Project Dashboards to learn more:
Viewing Other Expenses in Reports
Only the total of Other Expenses is available in Project Reports. The breakdown of each Other Expense item is not available in the report at the moment. If needed, you can export the Other Expense items using the Other Expenses CSV.
Other expenses are listed as a row in project reports, based on the date of the expense item:
Still have questions? We're happy to help!