IMPORTANT:
Runn handles timesheets slightly different to what you may be used to.
You must enter time in every field, including 0 if no work has been completed.
In Runn, people can enter their own timesheets from their My Timesheets page.
In addition, a person with admin or editor permissions can view, enter, and update actual data and timesheets for any other person or project in their Runn account.
This article includes:
Enabling Timesheets (for Admin users)
As an Admin user, hover your cursor over your name in the top right corner
Click Settings
Click Account Settings in the horizontal bar
Click the Edit button on the right hand side
Toggle on Timesheets
Click Save
You can view actuals data from a number of different pages in Runn:
My Timesheets, to view and enter your own timesheets.
Project page, to view and enter project timesheets for each person working on a project.
Person page, to view and enter timesheets for an individual person.
Viewing and entering your own timesheets on My Timesheets
To enter time against a project you are working on:
Login to Runn and go to My Timesheets > Edit Timesheets
Navigate to the week you want to log time for
Enter the total hours for the week (Runn will automatically split the entry evenly between the 5 days), or
Enter hours for individual days. Note: If you haven’t done any work, enter 0.
Select the project phase to assign the actuals data to (optional)
Enter notes for your timesheet entries (optional)
Click the Save button
Viewing and entering your own timesheets using Runn's time tracker Chrome extension
Runn offers a time tracker Chrome extension, which can be installed from the Chrome store. --> Install now
To log time against a project you are working on:
Open your time tracker Chrome extension
The time tracker will show you any projects you are scheduled on for today by default
Either use the start/stop timer to log time, or
4. Navigate to the project you want to log time for
5. Enter the total hours you worked on the project for the day Note: If you haven’t
done any work, enter 0.
6. Enter notes for your timesheet entries (optional)
7. Click the Save button
You can read more about Runn's Time Tracker Chrome extension
FAQs about Timesheets
What if I can't see my timesheets?
This means your email address hasn't been associated with your person page in Runn. If you have administrator or editor access, you can do this yourself. Just follow the instructions here: How to set up Runn so people can enter their timesheets
If you don't have editing rights, contact the project manager of the project you are working on. They'll most likely have editor permissions and can set you up correctly.
What if I see a red box around a time entry?
This means you have missing time entries. Make sure to fill in 0 if you haven’t completed any work instead of leaving the field blank.
What if the project I worked on isn’t showing on the list?
First of all, make sure you're looking at the right week. You can navigate to the right week using the <- and -> arrows. If you still can't find the project, click the "Add project" button in the bottom left-hand corner and select the project you worked on from the list.
Can I enter notes about what I did when I enter my timesheets?
Yes. Hover over the box and click on the notes icon.
Why do I have to enter time even when I didn't do any work?
Runn calculates if your project is on track by looking at what work has been completed.
Because timesheets may be delayed or missing, Runn will automatically assume that the scheduled hours occurred until the actual value is entered.
If you are using Runn for timesheeting, you should always enter the amount of actual time spent each day, including 0 if no work was done.
If you or your business always logs exactly what was scheduled, such as being an onsite contractor, or doesn't do timesheets, you can leave actuals blank, or only enter if there are differences (such as someone being sick).
If you are using different software for timesheets, you can either use our API to sync the timesheets, or you can enter the amount of time spent that week without worrying about how the time was spent each day.
My total hours and timesheets don't appear to match. What's happening?
Runn assumes that all scheduled work occurred until you enter a different value.
This means that if someone was scheduled to work for 8 hours but didn't do any work that day, they must enter 0 into their timesheets for that day. They can not leave it blank.
If you have checked that the person has entered their time each day, but still have issues, please contact support using our chat in the bottom right.
I can't view my old timesheets because they are locked. Why's that?
Your account admin may have set up auto-locking timesheets. This means that after a selected number of weeks, you will not be able to view and change your timesheet entries.
Viewing and entering actuals for a project
As an administrator or editor, you can view and update actuals data for a project.
From the Projects tab, click the Details button for your project.
Click the Timesheets button.
Navigate to the week you want to log time for.
If someone is not in the list, click the + Add someone button.
Enter the total hours for the week for each person (Runn will automatically split the entry evenly between the 5 days), or
Enter hours for individual days for each person. Note that if someone did no work, enter 0.
If you have planned project phases, select the phase that the actuals correspond to.
Add project notes (optional).
Click the Save button.
Viewing and entering actuals for someone else
As an administrator or editor, you can view and update actuals data for a person.
From the People tab, click the Details button for your person.
Scroll down to the Timesheet section.
Click the Edit Timesheet button.
Navigate to the week you want to log time for.
If a project is not in the list, click the + Add project button.
Enter the total hours for the week for each project (Runn will automatically split the entry evenly between the 5 days), or
Enter hours for individual days for each project. Note that if someone did no work, enter 0.
If you have planned project phases, select the phase that the actuals correspond to. Note: Only admins and editors can select the project phase in timesheets.
Add project notes (optional).
Click the Save button.
Other ways of entering time
Use Runn’s API to send project actuals from another system into Runn. See our API docs.
Send time entries from Harvest using our Harvest integration.
Send time entries from Clockify using our Clockify integration.
Use Runn's Time Tracking browser extension. Install from the Chrome extension store
Lock timesheets
There are two ways you can lock timesheets: auto-lock or manual lock / unlock.
View help doc.
Disable Timesheet Locking
Enter 52 weeks in the field so the timesheet will only be locked after 52 weeks.
Disable Manual Timesheets
If you are using an integration, the api, or csv uploads to enter timesheets you can lock manual timesheets entries (except for admins).
To do this, follow the locking timesheet instructions above but set the weeks to 0.